VBooks unifies Vendor Management, Purchase Orders, Bills, Payments, and Debit Notes into one seamless, UAE VAT-compliant platform — so every purchase is tracked, every input tax is claimed, every payment is reconciled.
From the first vendor contact to the final payment reconciliation — all 5 modules work together seamlessly, with zero double-entry and full VAT input tax compliance.
Centralised vendor profiles, TRN records, payment terms, credit limits, and full AP ledgers.
ExploreProfessional POs with VAT, approval workflow, partial receipt tracking, and one-click bill conversion.
ExploreRecord vendor bills with full FTA input VAT claims, 3-way matching, and automated due date alerts.
ExploreMulti-mode vendor payments, advance handling, post-dated cheques, and bank reconciliation support.
ExploreVAT-compliant debit notes for returns and adjustments, with automatic VAT input tax reversal.
ExploreBuild a complete 360° view of every supplier — contacts, TRN, payment terms, outstanding balances, credit history, and every transaction in one place.
| Vendor | Outstanding | Status |
|---|---|---|
| AHAl Hamra Supplies | AED 42,800 | Due Soon |
| GTGulf Tech Trading | AED 18,500 | Active |
| NPNoor Packaging LLC | AED 0 | Settled |
| DIDubai Industrial Co. | AED 9,200 | Overdue |
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Raw Material A | 500 kg | AED 18 | AED 9,000 |
| Packaging Boxes (L) | 1,000 | AED 4.50 | AED 4,500 |
| Industrial Tape 48mm | 200 | AED 12 | AED 2,400 |
Create professional, VAT-inclusive purchase orders in seconds. Track every order from issuance to goods receipt — with full visibility into what's pending, received, and billed.
Record vendor bills with precision. VBooks automatically captures input VAT on every bill, populates your FTA purchase register, and keeps your accounts payable perfectly up to date.
| Description | Amount | VAT |
|---|---|---|
| Raw Material A (500 kg) | AED 9,000 | AED 450 |
| Packaging Boxes (1,000) | AED 4,500 | AED 225 |
| Industrial Tape (200) | AED 2,400 | AED 120 |
| Bill | Bill Total | Amount Paid |
|---|---|---|
| BILL-2024-0261 | AED 12,600 | AED 12,600 |
| BILL-2024-0255 | AED 8,400 | AED 6,000 |
Record vendor payments the moment they go out, allocate them to specific bills, and keep your accounts payable perfectly reconciled — across every payment method your business uses.
Issue UAE FTA-compliant debit notes when returning goods or disputing vendor charges. Every debit note links to the original bill and automatically reverses the input VAT claimed — keeping your records clean and audit-ready.
VBooks connects every stage automatically — from vendor setup to final payment, with VAT input tax captured at every step. One platform, one source of truth.
Create a complete vendor profile with TRN, bank details, payment terms, and credit limits. Your vendor master is ready in under 2 minutes.
Create a professional PO with VAT, route it for approval, and send it directly to the vendor as a PDF in one click.
Record full or partial goods receipt against the PO. Inventory updates automatically, and any shortfall is tracked until fully received.
Enter the vendor invoice linked to the PO. Input VAT is captured automatically and posted to your FTA purchase register — no manual entries.
Record vendor payment against the bill. Payment voucher auto-generates, AP ledger updates, and bank reconciliation is ready to go.
Stop guessing about your payables. VBooks delivers live dashboards and comprehensive reports across your entire purchase cycle — so you always know your spend, your VAT position, and your vendor obligations.
Purchase Management isn't a silo. Every bill, payment, and goods receipt feeds seamlessly into inventory, accounting, and VAT reporting — with zero double-entry across your business.
Stock levels update automatically when goods are received against purchase orders — zero manual stock entries.
Every bill and payment posts to your AP ledger in real-time — always accurate, always reconciled.
All purchase transactions auto-populate your UAE VAT purchase register — FTA return filing in minutes, not days.
Expenses post directly to your P&L, Balance Sheet, and Cash Flow — no manual journal entries needed.
Link purchase orders to sales orders for demand-driven procurement and optimal stock replenishment.
Every vendor payment posts to the bank ledger instantly — ready for fast, accurate bank statement matching.
See how procurement and finance teams across the UAE transformed their purchase operations with VBooks.
"Our procurement process was a complete mess — POs in Excel, bills in email, payments tracked in a notebook. VBooks brought everything together. We now process over 60 POs a month and every bill is matched and paid on time. Input VAT claims haven't been missed since."
"The 3-way matching feature is a game changer. We used to overpay vendors regularly because bills weren't checked against POs. VBooks caught AED 28,000 in billing discrepancies in the first three months alone. The system paid for itself immediately."
"VAT filing used to take our accountant three full days each quarter just for the purchase side. Now the VAT purchase register is populated automatically as bills are entered. FTA filing takes less than two hours. Absolutely worth every fils."
"We manage 120+ active vendors across 3 entities. VBooks handles all of them flawlessly. The AP aging report is the first thing I look at every Monday morning. It gives us complete visibility on what's due and when — cash flow planning has never been easier."
Everything you need to know about VBooks Purchase Management.
Yes. Every vendor bill recorded in VBooks captures the vendor's TRN, tax invoice number, taxable amount, and VAT amount — all mandatory FTA fields for input tax credit claims. The VAT purchase register is auto-populated and ready for your quarterly FTA return, with nothing to compile manually.
Absolutely. VBooks supports partial goods receipt against any purchase order. You record the quantities actually received, and the system tracks the remaining outstanding quantities. You can raise partial bills for received goods while keeping the PO open for the remaining items — with full status visibility throughout.
VBooks handles vendor advance payments fully. Record the advance as a prepayment — it appears in the vendor ledger as a credit balance. When the vendor's bill arrives, you allocate the advance against the bill automatically. The remaining balance, if any, shows clearly as an open payable. No manual journal entries required.
3-way matching compares three documents: the Purchase Order (what you agreed to buy), the Goods Receipt (what you actually received), and the Vendor Bill (what the vendor is charging). VBooks automatically checks that bill quantities and prices match the PO and goods receipt — flagging any discrepancies before you pay, protecting you from overbilling.
Yes. VBooks debit notes support full and partial adjustments. Select the specific items being returned, enter the quantities, and VBooks calculates the debit amount and VAT reversal automatically — all linked back to the original bill for a complete, FTA-compliant audit trail.
Yes. Pay international vendors in their native currency — USD, EUR, GBP, INR, and 150+ currencies. VBooks converts payments to AED using your specified exchange rate for accounting entries, ensuring your books and VAT records always reflect the correct AED base-currency values.
Join 5,000+ UAE businesses managing vendors, purchase orders, bills, payments, and debit notes — all in one VAT-compliant platform.