VBooks is a fully automated inventory control platform built for growing UAE businesses. Track products, identify fast-moving items, receive real-time alerts, and always have the right stock at the right place with zero manual effort.
From the first product you create to every stock movement across your warehouses all 4 modules work together in real-time, with zero manual stock entries and full accounting integration.
SKUs, images, vendor info, costs, price lists and reorder levels — all in one item master.
ExploreGoods receipts, GRNs, and opening stock — all linked to purchase orders with auto inventory update.
ExploreDelivery notes and dispatch against sales orders — stock levels update automatically, no double entry.
ExploreManual adjustments, damage write-offs, shelf counts, and multi-warehouse stock transfers.
Explore| Item / SKU | Unit | On Hand | Reorder | Status |
|---|---|---|---|---|
Premium A4 Paper SKU: P001 |
Ream | 240 | 50 | In Stock |
Printer Ink BK SKU: INK02 |
Box | 18 | 20 | Low Stock |
Stapler Pins SKU: OFC03 |
Pack | 456 | 30 | In Stock |
A4 Envelopes SKU: ENV04 |
Box | 0 | 25 | Out of Stock |
Add detailed product information into VBooks SKU, images, vendor info, costs, and stock levels all in one spot. Identify fast-running products at a glance and always know what needs restocking before it runs out.
Allocate goods to your stock portfolio and see actual stock levels update immediately as goods arrive. VBooks links every goods receipt to its purchase order, auto-updates inventory, and posts the purchase cost to your accounts zero manual entries.
| Item | PO Qty | Received | Pending |
|---|---|---|---|
| Premium A4 Paper | 500 | 500 | Nil |
| Printer Ink BK | 50 | 50 | Nil |
| A4 Envelopes | 200 | 150 | 50 pending |
| Item | Ordered | Dispatched | Balance |
|---|---|---|---|
| Premium A4 Paper | 100 | 100 | 140 units |
| Printer Ink BK | 10 | 10 | 8 units Low |
| A4 Envelopes | 50 | 50 | 100 units |
Issue stock against sales orders with a single click delivery notes generate automatically, inventory levels drop in real-time, and your sales invoice is ready to send. No double-entry, no spreadsheets, no surprises.
Update stock levels for defects, losses, or physical count discrepancies in real-time. VBooks makes shelf counts easier with an accurate inventory list always on hand and supports multiple warehouses so you always know what stock is where.
| Item | Book Qty | Actual | Diff |
|---|---|---|---|
| Printer Ink BK | 18 | 15 | -3 |
| A4 Envelopes | 100 | 98 | -2 |
VBooks automates every stage of your inventory from product setup to real-time movement tracking. Just a few clicks is all it takes to keep your stock always accurate, always available.
Add every product with SKU, cost, vendor, unit, and opening stock. Set reorder levels so VBooks automatically alerts you before any item runs out. Your item master is live in minutes.
Create a goods receipt note against any purchase order. Stock levels update instantly the moment goods are received your inventory is always showing real, live quantities across every warehouse.
Dispatch goods against sales orders with a single click. Delivery notes generate automatically, stock deducts in real-time, and a sales invoice is ready to send all in one smooth flow.
Get instant low-stock alerts, raise purchase orders directly from the reorder notification, run physical counts, correct discrepancies, and view live stock valuation reports all from one screen.
Stop guessing about your stock. VBooks delivers live dashboards, detailed movement history, and comprehensive valuation reports so you always know your stock position, your fast-movers, and your reorder priorities.
Inventory Management is the beating heart of your operations. Every stock movement feeds seamlessly into purchasing, sales, accounting, and VAT reporting with zero double-entry across your entire business.
Stock levels increase automatically when a goods receipt is posted against a purchase order no manual stock entries ever needed.
Stock deducts automatically on every delivery note issued against a sales order inventory and sales are always in perfect sync.
Every stock movement posts to the correct account automatically inventory asset, COGS, and stock adjustment accounts stay always reconciled.
Stock value flows directly into your Balance Sheet, and COGS updates your P&L in real-time no manual journal entries required.
Purchase receipts feed into your input VAT register automatically every stock-in transaction is FTA-ready from the moment it is posted.
Search items instantly by SKU, barcode, or name across all forms fast item selection that makes receiving and dispatching quicker and error-free.
See how operations and warehouse teams across the UAE transformed their stock control with VBooks Inventory Management.
"We were managing over 800 SKUs in Excel and it was a complete disaster wrong stock counts, overstocking, items running out without warning. VBooks gave us real-time visibility from day one. Our stock accuracy went from about 70% to over 99% within the first month."
"The reorder level alerts changed everything for us. We used to run out of fast-moving items every few weeks and lose sales. Now VBooks notifies us the moment stock drops below the threshold and we can raise a purchase order directly from the alert. Zero stockouts in 6 months."
"We have three warehouses across the UAE and VBooks gives us live stock levels for all of them in one dashboard. Inter-warehouse transfers take seconds to record. Our quarterly inventory count used to take 3 days now we finish in under 4 hours using VBooks' physical count feature."
"The stock valuation report alone was worth the subscription. I always know the value of our inventory at any point in time, and it reconciles perfectly with the Balance Sheet. My auditors loved it. The integration between inventory, purchases, and financial accounts is seamless one entry, everything updates."
Answers to the questions UAE businesses ask most about inventory management with VBooks.
Yes. VBooks supports unlimited warehouses and storage locations. You can view stock levels, valuations, and movements per warehouse or across all locations at once. Inter-warehouse transfers are recorded with a single transfer note that updates both locations simultaneously.
For every product, you set a reorder quantity and a preferred vendor. When on-hand stock falls to or below that level whether due to a delivery, adjustment, or transfer VBooks automatically flags the item in your Low Stock report and dashboard. You can then raise a purchase order to the preferred vendor directly from the alert with one click.
VBooks supports both FIFO (First In, First Out) and Weighted Average costing methods. The valuation method is configured per company and applies consistently across all stock movements, valuation reports, and the Balance Sheet inventory figure. Both methods are compliant with UAE accounting standards.
Export your current stock list to Excel with one click. Your team fills in the actual counted quantities in the field. Import the actuals back into VBooks and the system automatically compares book stock to physical count, generates all adjustment entries for discrepancies, and posts them to the correct accounts saving days of manual work.
Stock movement is triggered by delivery notes, not invoices. When a delivery note is posted against a sales order, stock levels deduct immediately. The invoice is then created from the delivery note. This ensures your inventory always reflects what has physically left the warehouse not just what has been billed.
Yes. VBooks lets you create multiple price lists with custom pricing, percentage discounts, or fixed modifications per item. Price lists can be assigned to specific customers or vendors so the right price loads automatically whenever you create a sales or purchase document for that party, with no manual overrides needed.
Join 5,000+ UAE businesses tracking products, managing warehouses, and controlling stock in real-time all in one VAT-compliant platform.